The 12 Best Free (and Private) Email Accounts and Service Providers of 2021

You need an email account — whether it’s for networking, job recruitment, downloading resources, transferring files, setting reminders, meeting with colleagues, or something else.

Even with the rise of office chat platforms, you still depend on email for a surprising number of things. But unfortunately, not every email service is completely free. And even the free ones might not be the easiest to use or have all the features you need.

It can be a challenge to find an email service provider at no cost that balances the right features with usability. To help make your search easier, we put together a list of the different types of email accounts you can set up, followed by the eleven best email service providers you can host your account on right now for free.

It can be challenging to find an email service provider at no cost that balances the right features with usability. To help make your search easier, we put together a list of the different types of email accounts you can set up, followed by the twelve best email service providers you can host your account on right now for free.

Types of Email Accounts

There are two main types of email service providers to choose from:

• Email clients, and
• Webmail

When you use your provider to access your email from a different device or location online, you can use one of three major email protocols to do so: POP3, IMAP, and Exchange.

Let's briefly go over these different types of providers and protocols.

Email clients you've likely heard of include Microsoft Outlook, Mozilla Thunderbird, and Apple Mail.

If you want to access this type of email from the web rather than the client's computer application, the email client uses one of the email protocols described below.

For example, although you might have Outlook installed on your computer, you can also log in to your email account via outlook.com using a specific email protocol.

Webmail providers you've likely heard of include Gmail, Yahoo! Mail, and AOL (all of which have made our list of best free email accounts below).

If you want to access your webmail from a mail app on your mobile device rather than your desktop web browser, your webmail provider can use one of the email protocols described below.

Before we get into the best free email accounts, let's talk about those email protocols.

Email Protocols

Email protocols are the systems that actually retrieve your email for you. They can fetch email client accounts on the internet and webmail accounts on a mobile app. Here are the three main types of email protocol your account can use.

POP3

POP stands for "post office protocol" and is best suited for people with just one email account and email client. POP3 is the latest version of this email protocol and allows you to access email while offline. It, therefore, requires less internet bandwidth.

IMAP

IMAP stands for "internet mail access protocol." And it’s one of the older email protocols available today. IMAP4 is considered the latest version, and unlike the POP protocol, you do not download your email to your offline email client. Instead, all your email stays online while you're accessing and managing it.

IMAP is particularly useful for people who have more than one email account and access them from multiple devices or locations.

Exchange

Exchange is a Microsoft email protocol and is pretty similar to the IMAP protocol explained above. This protocol allows you to not only access your email over the internet from multiple devices, but also tasks, calendars, and contact information tethered to that email address.

For this reason, it's beneficial to organizations whose employees share many types of information and collaborate remotely.

Now, take a look at seven of the best free email service providers (and 5 of the best email accounts for privacy) you can get your hands on today — both webmail and email clients included. For each email service provider, we highlighted a unique feature to help you find the best fit.

1. Gmail

Unique Feature: Native File Collaboration

Sign up here.

Type of email: Webmail

Who should use it: Anyone who already uses and loves the rest of Google's products.

It might seem like an obvious top pick, but Gmail is just too versatile not to get our first slot. According to Litmus Labs, Gmail has the second-highest email provider market share (behind Apple iPhone's native email app).

Ironically, one of the reasons Gmail has become so popular is because of all the communication options in your inbox that don't involve email.

Gmail is a regular email inbox tool you can access once you have a Google account. Since it’s built into Google Suite, you can also access a group of free apps that allow you to chat, video conference, and share files with the people in your contact list.

Google Hangouts, available from your inbox's left sidebar (or the right — you can customize how your inbox is displayed), lets you text and video chat with other Gmail users for the things that might not warrant an email message.

Like most other email accounts today, Gmail also has an intuitive calendar where you can set meetings and reminders.

Pro Tip: You can also use a free product like HubSpot Meetings to easily schedule meetings without back-and-forth emails.

Unlike other email accounts, you can use your Gmail address to log into and manage your YouTube account, as well as collaborate on shared documents and spreadsheets right from a cloud-based Google Drive.

Offering a generous 15 GB of free email storage, Gmail does everything it can to make your inbox less chaotic, including advanced filters that automatically push emails into separate folders as they arrive. And none of these functions costs a dime.

Pros:

• Allows you to un-send emails
• 15GB free email storage
• Accessible from any internet-connected device
• 99.9% protection from suspicious/spam emails
• Texts suggestions that help you write emails faster

2. AOL

Source

Unique Feature: Unlimited Storage

Sign up here.

Type of email: Webmail

Who should use it: Anyone who uses email for most of their communication.

America Online (I feel nostalgic just typing those words) has quietly kept up with today's standards for a good user experience and is now once again one of the best free email accounts available to you.

Purchased by Verizon in 2015, AOL delivers your email from its classic news-driven homepage and comes with the contemporary spam filters and virus protection you'd expect from your email provider. You can also send text and instant messages from specific windows in your email inbox.

AOL does have something over Gmail, though: unlimited storage. Additionally, you can import email contacts from a CSV, TXT, or LDIF file, so you're not creating your "buddy list" (get it?) from scratch.

Pros:

• Unlimited storage
• Highly customizable
• Offers a spellchecker to reduce errors

3. Outlook

Source

Unique Feature: Multiple App Integrations

Sign up here.

Type of email: Email client

Who should use it: Anyone who uses many different platforms to connect with others.

If you ever cringed at the sight of a "Hotmail.com" email address, you can thank Outlook for this outdated domain name.

But there's good news: Microsoft has reinvented its longstanding email service, and your free Outlook.com email address has many advanced features waiting for you.

While it touts a calendar and message filter similar to Gmail, Outlook also integrates with several other popular communication apps.

For example, you can connect Skype, Facebook, PowerPoint, PayPal, and even task-management software such as Trello — making it very easy to reach and work with non-Outlook users without leaving your inbox.

Outlook offers 15 GB of free storage for each user, along with a super-clean interface.

Pros:

• Like with Excel or Word, you can use Add-ins with Outlook
• Easy access to other Microsoft apps like Skype
• Provides aliases that add anonymity to your email
• Excellent email organization
• Great search feature

4. Yahoo! Mail

Source

Unique Feature: Media and attachment history

Sign up here.

Type of email: Webmail

Who should use it: Creatives and anyone who sends and receives attachments frequently via email.

Yahoo! Mail, another well-known platform, sits just behind AOL in storage space with a whopping 1 TB (that's a terabyte) for free, along with a few key social media integrations.

You can have custom background themes and search for key information from your inbox with Yahoo! Mail.

Yahoo! Mail makes it easy to find every photo, video, and document you've ever attached or received via email in their tabs on your inbox's sidebar. This makes the platform especially appealing to those who share documents regularly or simply want an album made of every photo they've ever had shared.

Pros:

• Connects seamlessly with Yahoo Calendar
• Outstanding email organization
• Customizable themes
• Instant notifications for new emails
• Decent security to keep your account safe and secure

5. iCloud Mail

Source

Unique Feature: Label senders as VIPs

Sign up here.

Type of email: Webmail

Who should use it: people who use Mac and want everything on one system.

If you’re a Mac user, you may want to consider using iCloud Mail as your email provider. Their free email account comes with 5GB of storage that you can use to sync your photos, files, or email.

However, it’s important to note that storage is shared between all of your apps and devices — so if you take a lot of photos on your iPhone, you may eat into your email storage allowance for the month. Upgraded plans start at $0.99/month and go up to $9.99/month.

One of the most significant advantages of using iCloud over other email providers on this list is the ease of integration. Apple builds its desktop and iPhone mail apps with all email clients in mind, but it pays special attention to making the experience delightful for iCloud users.

Pros:

• Search functionality
• Ability to label senders as VIP to automatically filter important messages and save time
• One-click “Unsubscribe” feature
• 5GB free email storage

6. Mozilla Thunderbird

Source

Unique Feature: Customization features and the ability to open multiple emails in tabs

Sign up here.

Type of email: Email clients

Who should use it: Anyone looking for a simple but customizable email inbox.

Thunderbird, a free email application from Mozilla, known for Firefox, offers a quick email inbox setup and a simple, easy-to-use user interface.

The app offers customizable features, such as theme settings and app extensions to improve your email experience. The email app also allows you to open multiple emails in tabs, similar to how you would open various web pages in Firefox browsers.

Pros:

• It has a large extension library
• Integrates with Google Calendar to make task and meeting scheduling easier
• Smart email organization to reduce cluster

7. Yandex Mail

Source

Unique Feature: 10 GB of free cloud storage

Sign up here.

Type of email: Webmail

Who should use it: anyone seeking a free email with additional storage capabilities.

Yandex is a Russian web company that offers a global email tool. You can sign up for a free account with the tool, link it to your Facebook, Twitter, or Gmail accounts, and personalize your email inbox.

Like many of the other providers on this list, Yandex's email inbox can be set to filter or prioritize emails so you see messages from real people. It can also recognize keywords in messages and subject lines and organize emails into categorized inboxes. Additionally, users who sign up for Yandex mail get 10 GB of free cloud storage.

Pros:

• Auto-reminder for un-replied mails
• In-built translator
• Read receipts on sent emails
• 10 GB free cloud storage

8. Zoho

Source

Unique Feature: 25 Business Addresses

Sign up here.

Type of email: Webmail

Who should use it: startups and small businesses.

This is the first of the free email accounts for privacy to make our list, but it holds a ton of potential for businesses.

The first thing you'll notice about Zoho is its user-friendliness. From integrating with Google Drive, Box, and other cloud-based file managers, to its built-in task manager, this email service offers a simple way to accomplish all of your daily tasks.

The real difference-maker, though, is the ability to customize the domain name for up to 25 connected email addresses. Want to replace "@zoho.com" with the name of your business's website? You can do so under Zoho Lite, which gives you 5 GB for free — all under username@yourdomainname.com.

Pros:

• Doesn’t scan your inbox for advertisement purposes
• Emails are in an encrypted format
• Notifies you if your messages don’t deliver
• Integrates easily with the Zoho CRM

9. ProtonMail

Source

Unique Feature: Encrypted email

Sign up here.

Type of email: Webmail

Who should use it: Anyone who sends and receives sensitive information.

ProtonMail offers just 500 MB of free space, but for the worthy trade of encrypted email, allowing you to send messages that nobody else can see and disappear after a month.

What's the catch? Is the service hard to use? ProtonMail is easy to use on any device without any software needed to encrypt your emails, as with most webmail platforms. Its inbox interface is as easy to understand at a glance as the other email services on this list.

And the tool offers quick color-coded labels to help you further organize which emails deserve the most care and protection.

Pros:

• No personal information is required to open an account
• Compatible with other email providers
• Optimized inbox to boost productivity
• End-to-end data encryption

10. GMX Mail

Source

Unique Feature: Alias email addresses

Sign up here.

Type of email: Webmail

Who should use it: Anyone who needs multiple emails with one central inbox.

While you may not have heard of GMX Mail, it’s been around for quite a while (since 1997) — and it has a bunch of features that make it worth considering.

First off, GMX offers 65GB of storage. That’s a lot of storage for a free email service. In fact, they claim that it allows you to keep nearly half a million messages in your Inbox!

Another feature worth noting is the ability to send large attachments. While many services have low caps for your email attachments, GMX Mail allows you to send files up to 50MB. That’s great if you share a ton of photos, presentations, or other large files from your account.

But the feature of GMX Mail that really sets it apart is the ability to set up to 10 alias email addresses all from within one account. This can be useful in many situations — both personally and professionally.

On a personal note, you could use one alias for all of your online purchases and logins — to keep marketing emails separate from your private messages. From a business perspective, multiple email addresses can help manage role-based emails such as support@yourdomain.com or sales@yourdomain.com.

Pros:

• Spam filter to protect your inbox from suspicious messages
• Easy-to-use inbox management templates
• Mail collector for keeping all your emails (even from other service providers) in a single place

11. Trustifi

Source

Unique Feature: Data loss prevention

Sign up here.

Type of email: Webmail

Who should use it: Anyone who doesn’t want to choose between having a secure and functional inbox.

Trustifi combines the best of a productive and secure email provider in one place.

With available whitelisting and blacklisting options, you can easily choose who you allow to send you messages. Trustifi is also compliant with HIPAA/HITECH, PII, GDPR, FSA, FINRA, LGPD, CCPA, and more, so you don’t have to worry about losing your account overnight.

You can even use the Trustifi add-on to add an extra security layer to your Gmail or Outlook inbox.

Pros:

• Ransomware and fraud detection
• Ability to set expiry dates on sent emails
• Seamless integrations with other email systems or service providers
• End-to-end email encryption

12. Mailfence

Source

Unique Feature: Legal protection

Sign up here.

Type of email: Webmail

Who should use it: Anyone looking for a secure email account that integrates with other tools.

Mailfence is a secure browser-based email service provider based in Belgium. Given the laws in Belgium, all your data is locked away from any third-party access.

Their free plan gives you 500 MB of email space. But to truly enjoy the best of Mailfence, you’ll have to hop on a paid plan that starts at €2.50/month.

You’d be able to create up to 10 aliases on the paid plan and have 5GB of email space, among many other features.

With Mailfence, it easy to organize your day and business because you’d be able to easily integrate your email account with your contacts, calendar, and documents.

Pros:

• Quick integration with a suite of tools
• True OpenPGP end-to-end encryption

Making the Most of Your Email

And with that, you have some of the best options for free email accounts this year. But who knows? Your next email address could be entirely different while giving you just what you need to succeed.

Editor's note: This post was originally published in March 2018 and has been updated for comprehensiveness.

The 12 Best Free (and Private) Email Accounts and Service Providers of 2021 was originally posted by Local Sign Company Irvine, Ca. https://goo.gl/4NmUQV https://goo.gl/bQ1zHR http://www.pearltrees.com/anaheimsigns

Leadership Advice from 5 Black-Owned Business Leaders

Welcome to Breaking the Blueprint — a new blog series that dives into the unique business challenges and opportunities of Black business owners and entrepreneurs. Learn how they’ve grown or scaled their businesses, explored entrepreneurial ventures within their companies, or created side hustles, and how their stories can inspire and inform your own success.

Leadership is comprised of a combination of skills business leaders leverage to lead entire companies.

Whether you're the VP of Marketing or informally viewed as a leader within your team, it's vital as a leader that you know how to help others achieve a common goal.

Here, we asked Black business leaders across a variety of industries what they've learned about leading a Black-owned business. Keep reading to learn what they had to say.

1. Know Your Numbers

"Know your numbers," says Kimberly Bryant (@6Gems), Founder & CEO of Black Girls Code, whose mission centers around a very big number: Empowering 1 million young women of color, ages 7-17, "to become innovators in STEM fields", by 2040.

Knowing your numbers is key to measuring the growth of your business and securing investments.

Bryant recommends "[understand] your reach, customer conversion metrics, revenues, and expenses front to back."

Hiring a professional is also highly recommended, but doesn't negate a business leader's responsibility to "understand the intricacies of your business finances. This will help you lead and drive your organization forward through storms and triumphs."

2. Strengthen Emotional Intelligence

During the growing pains of any business, it becomes increasingly important for leaders to manage their emotions.

"Emotional intelligence will make or break your leadership journey with your team and clients," says Sherrell Dorsey (@sherrell_dorsey), founder of TP Insights, a newsletter on Black founders and innovations that has grown into investigating and reporting on Black tech trends, stories, and breaking news.

Black business owners are subject to harsh and even humiliating experiences fueled by racism and sexism on top of the everyday challenges of building a business.

When the work gets frustrating and tempers run hot, Dorsey cautions, "It’s a life-long journey to learn the art of mastering ourselves to navigate challenging times and lead when we feel the weight of the world, but exercising that EQ muscle will shape our forward trajectories when we invest in it frequently and ruthlessly."

The Harvard Business review backs this up, with emotional intelligence accounting for "nearly 90 percent of what sets high performers apart from peers with similar technical skills and knowledge."

3. Practice Self-Care

One way to build emotional intelligence is through self-care — as the common saying goes, "Always put on your own oxygen mask first."

As a long-time serial entrepreneur and industry leader, Wayne Sutton (@WayneSutton), founder of The Icon Project — a company that addresses mental health and professional development needs for Black & Brown men in the tech industry — says, "You need to practice self-care to be emotionally prepared to lead others," says Sutton.

It's hard to show up for others when you're struggling to show up for yourself. All too often, this can lead to stress, exhaustion and burnout. Take the time for yourself in order to excel as a leader.

4. Be Relentless … With Your Calendar

André Blackman (@mindofandre), is the Founder & CEO of Onboard Health, a specialized executive search and talent advisory firm dedicated to building an equitable future of health. Backman encourages being "relentless with your calendar around creating buffer/space for thinking."

Time is a precious resource we can never keep or replenish. Which is why it's important to know where your time is going and to make time for yourself. To make sound decisions, leaders need space for reflection and deep thinking. That's hard to do on a full schedule.

"While tackling fires, writing emails, and providing customer or client results are sometimes necessary, having time for yourself to process and look ahead is essential," urges Blackman.

5. Ask Big, Bold & Expansive Questions

Tony Robbins once said, "The quality of your questions determine the quality of your life and business." This quote rings true for Felecia Hatcher (@FeleciaHatcher), co-founder of the Center for Black Innovation, a research think tank building equitable pathways to rid Black communities of innovation deserts.

Hatcher is no stranger to both asking and receiving big, bold questions. This is why she encourages Black business leaders to get into the habit of doing the same with their team — and themselves.

"We must ask big, bold and expansive questions to ourselves and the people around us." From these questions can emerge "insights [that] will help inform your best next moves."

You may be the leader, but you don't have all the answers. By asking "big, bold, and expansive questions", you can find the possibilities with your team.

Leadership starts with taking care of yourself, your team, and the business as a whole. The lessons in leadership these Black-owned business leaders have shared is just the tip of the iceberg and a great starting point for others to apply right now. Practicing these tips now can improve your leadership for the long run.

Leadership Advice from 5 Black-Owned Business Leaders was originally posted by Local Sign Company Irvine, Ca. https://goo.gl/4NmUQV https://goo.gl/bQ1zHR http://www.pearltrees.com/anaheimsigns

When Scaling Your Link-Building Efforts, Don’t Compromise On Quality

You've launched your business and, with it, your website. Now you want to start driving more traffic to your site and build your brand salience.

You've likely heard of that popular and mystical tool — search engine optimization (SEO). And I'm willing to bet you've discovered that having good links to your site is one of the top three factors that will increase your page rank on search results.

So now you just need to get a bunch of backlinks out there, right? Easy enough.

Depending on your industry, scaling your linking efforts sufficiently to meet or beat the competition can be challenging, especially if you work for a small or medium-sized business (SMB).

Perhaps your competitors are industry giants with far more financial resources and personnel than you. Perhaps their size isn't the issue, but they have found ways to generate a prodigious amount of links every month. So you may be tempted to generate as many links as you can, no matter where or how.

But wait. It turns out that not all links are created equal. And focusing on link quantity rather than link quality can hurt you more than it helps. So you need to learn how to create high-quality backlinks at scale.

Here are a few tips for building a portfolio of high-quality links to your site that will improve your business's visibility.

How to Create High-Quality Content Worthy of Backlinks

There's an old saying that "Content is king", and it remains as true today as when it was first uttered by none other than Bill Gates.

But, just as with your backlinks, content must be high-quality to make a difference. And that means that your website must have relevant, authoritative and engaging content to make it worthy of backlinks.

The better your content, the more likely you will generate organic links rather than having to create your own backlinks.

For SMBs that have neither the time nor the personnel to build useful content internally, there is a cost-effective solution: freelance content writers. Of course, freelance writers do come with costs. Indeed, you can expect to pay as much as $45 an hour or more for highly experienced, quality content creators. However, experienced freelancers are a good investment, as they are extremely efficient, and you can often get useful content quickly.

1. Create Relevant Content

When creating content, think about its probable lifespan. Content about an issue that will fade from your audience's consciousness quickly will have limited effect on your backlinking strategy. So, you should take into account how long your content will remain relevant to your prospective audience.

Can you easily update content to reflect changes rather than simply letting the content expire? Updating content reinforces your expertise and is a simple way to create new content with little added effort.

As a general rule, you should review your content frequently to make sure that it remains relevant or valuable and repair or replace broken links.

2. Become an Authority on a Business-relevant Topic

It's a simple fact that people like to cite experts. Authoritative, well-crafted content sets you up as an expert in your field. Other writers will create more organic links to your content, and you may even get opportunities to insert quotes into different pieces, allowing you more opportunities to build backlinks.

Building relationships also helps build your expertise. Working with reporters or industry organizations can reinforce your status, and when the time comes that they need a source to cite, they can call you.

Never underestimate connections within your own company, as these relationships help you extend your reputation. They also keep you informed about company activities that may serve as unexpected linking opportunities.

Protect your reputation and the effectiveness of your backlinking strategy by monitoring who links to your content. Links from less reputable sites or, worse yet, from spam sites will hurt all of your efforts.

3. Use Visuals or Videos in Your Content

The attention span of the average internet user is relatively short and getting shorter all the time. So your content needs to grab their attention. And that means using visual hooks to catch the reader's eye and break up the monotony of long pages of text.

Images, infographics, and videos create reader engagement with your content, increasing the likelihood that they will follow your backlink cues. Well-crafted images also draw the reader further in by providing them with summaries and overviews of your content. But choose your visuals carefully: Stock photos, for instance, will be much less impactful than unique images that directly relate to the material.

Because you will want the same from others who link to your content, make sure to properly attribute the sources of any images or video you use from other sources.

4. Reuse Your Content

No matter how you created your content, you invested resources to do so: researching, writing, creating graphics, and more. Make the most of those resources by repurposing your existing content. It is infinitely less costly and time-consuming to modify content for other uses than to create entirely new content from scratch.

There are many ways to reuse your existing content. For example, did your research uncover data that you didn't use but could be helpful for another piece? Could you take a slightly different approach to an issue building on what you have already created? Did you produce graphics that you can post on your social media accounts? 

Keep in mind that repurposing content does not mean just dumping the same piece in several locations. You still need to create unique, high-quality content that is more than a verbatim repetition of existing content. But you can certainly increase your efficiency and speed of content creation by leveraging your existing efforts.

Yes, SEO Matters

For high-scale quality backlinking endeavors, the more you know about SEO, the better. Most search results are never clicked, and the likelihood that a user will click through to your page if you are not in the top three search results is negligible.

However, if you can manage to get in the top three positions, your odds increase drastically. The top result will get clicked 30% of the time, compared to 15% for the second and 10% for the third.

Keywords are still an essential tool for increasing your page rankings when they are properly used. And as you increase your page rank by incorporating frequently used keywords, you increase the likelihood that others will create links to your content.

While not directly tied to scaling your linking efforts, you should ensure that you have properly secured your site. Site security is always an essential task for any business to maintain the business's reputation and client base. And because cybercriminals are now using company SEO efforts as an attack vector, as you scale up your backlinking efforts, you must remain vigilant for attempted exploits.

Building an effective linking strategy involves more than just getting as many links as you can from anywhere at any time. It requires the thought and effort necessary to create content people will see as worthy of their links. But the businesses that make the investment in high-quality content will find it pays off.

When Scaling Your Link-Building Efforts, Don’t Compromise On Quality was originally posted by Local Sign Company Irvine, Ca. https://goo.gl/4NmUQV https://goo.gl/bQ1zHR http://www.pearltrees.com/anaheimsigns

How to Use Medium: A Beginner's Guide to Writing, Publishing & Promoting on the Platform

What do the White House, Sports Illustrated, and my cousin Jimmy all have in common?

They all publish content on Medium.

For the White House, that content includes State of the Union addresses and policy announcements. Sports Illustrated, meanwhile, manages a sports news publication called The Cauldron. My cousin Jimmy? He publishes an ongoing series on advanced cat grooming techniques.

And that, my friends, is Medium in microcosm.

What is Medium?

Medium is a social publishing platform that is open to all and home to a diverse array of stories, ideas, and perspectives. Anyone can be an individual contributor, and popular topics on Medium range from mental health to social media, and from world affairs and trending news to productivity hacks. 

As Medium founder (and Blogger creator/Twitter co-founder) Ev Williams wrote when he first launched the platform in 2012:

"Medium is not about who you are or whom you know, but about what you have to say."

To help emphasize the importance of what it is you're saying, the overall design of Medium is minimalistic, featuring lots of white space and limited formatting options. Want to change the header typeface to Comic Sans? You can't. Medium won't allow for such atrocities of design.

But that's just one of many little nuances that come with the territory for Medium users. In fact, if you're just getting started on the platform, there's a fair amount to learn before you hit publish. Let's get into it ...

Writing for Medium

Anyone who has a Medium account can write for Medium — there's no other vetting process involved. To get started, simply sign up for a free Medium account (or upgrade to the full $5/month membership for unlimited access), and you're ready to start writing from there.

However, your post needs to adhere to Medium's content guidelines and rules. For instance, you can't promote controversial or extreme content on your Medium account. You can't facilitate buying or selling social media interactions, including off-platform. And you can't publish anything considered affiliate marketing content. 

For the full list of rules in regards to content, take a look at this post on Medium Rules. 

As a marketer, Medium presents an opportunity for you to reach a new audience with your content. The platform is geared toward sharing longer-form, more well-thought-out content. (But of course, given the open-to-all nature of Medium, that isn't the only type of content you find there.)

Whether you're looking into Medium for its publishing capabilities or you simply want to learn more about the platform before you set up an account and start exploring, you've come to the right place.

How to Use Medium

Getting Started With Medium

1. Creating an Account

While it's true that anyone can view Medium content (regardless of whether or not they have a Medium account), in order to publish and interact with folks on the platform, you need to have an account and be logged in.

Fortunately, you can create an account in less than a minute by going to Medium.com and clicking the "Get started" button in the center of the page (or the "Sign in / Sign up" link at the top of the page). From there you'll have three different sign-up options to choose from: Google, Facebook, and email.

My recommendation: Sign up for Medium using Facebook. That way all of your existing connections from Facebook who are on Medium will automatically be following your account once it's created. This saves you the trouble of having to build up a new audience entirely from scratch.

Regardless of the option you go with to start, you can always link your Twitter or Facebook to your Medium account later via the "Connections" tab in the Settings menu:

The Settings menu is also where you can update your username/profile page URL. If you sign up with Twitter, your profile page URL, by default, will be medium.com/@YourTwitterHandle. But you're free to change it. From the Settings menu you can also control what email notifications you receive from Medium. (You'll learn about what triggers these notifications in the sections to follow.)

The other main things to remember when it comes to setup? Adding a profile photo and writing up a short (160-character max) bio for your Medium profile page. (Note: If you sign up using Twitter, your Twitter profile photo and bio will be automatically synced to your Medium account.)

2. Following People, Publications, & Tags

With a Twitter feed, the content that's surfaced comes primarily from the accounts of the people and organizations you follow.

With a Medium feed, the content that's surfaced comes not only from the accounts of the people and organizations you follow, but also from the publications and tags you follow. What's more, when you search for content on Medium, people, publications, and tags all show up in the results.

Medium publications are collections of stories based around a common theme. Anyone can create them — yourself included — and the way they work is fairly straightforward.

As the creator of a publication, you're an editor by default, which means you have the ability to a) add writers to your publication, b) edit and publish the stories that are submitted by your writers, and c) review the metrics for all of the stories that are part of your publication. As the publication's creator, you'll also have the ability to appoint new editors (so they can do all of that stuff I just mentioned).

Now, on to tags.

Tags are sort of like the hashtags of the Medium ecosystem. When you publish a story on Medium, you get the option to add up to three tags, which appear at the bottom of your story. Clicking a tag brings you to a page where you can see more stories with the same tag, as well as some suggestions for other tags you might be interested in.

The main benefit of following tags is that it can help personalize your Medium experience. Instead of surfacing content based solely on your social graph (i.e., the people/publications you follow), Medium uses tags to surface content that's based on your specific interests as well. For example, if you're into baseball, you could follow the "baseball" tag. Into "small fluffy dog breeds"? Yep, there's a tag for that (granted only one story has been published under it).

So far in this introduction to Medium, we've acted mostly as passive observers. We've set up an account, and started following some accounts, publications, and tags. In the next section, we'll dive into the more interactive aspects of Medium.

How to Interact With Medium Content

3. Recommend, share and bookmark content.

The "Recommend" is the "Like" of the Medium world. It's a way to show you that you appreciate the content that someone has shared.

When reading a story on Medium, there are two places where you can recommend it: At the bottom of the actual story, where you see the clapping hand symbol ...

Or on the nav bar that appears at the left of the screen when you scroll through a story ...

In either case, you'll need to click on the clapping hand icon you see to recommend a story. Once clicked, the hands will change from an outline to solid green. To see the full list of people who've recommended a story, you can click on that little number you see next to the heart. (Note: You can clap up to 50 times per post, and you can clap for as many posts as you want.)

When you recommend a story, the writer, by default, will receive an email notification. (But that's something you can control in Settings). The more recommends a story receives, the more likely it will be to get shared around the Medium network. Stories that receive the most recommends within a given time period get featured on Medium's "Top stories" page.

In the same two locations where you can recommend a story, you can also share that story to Twitter or Facebook (by clicking one of the social icons), and you can bookmark the story for later reading by clicking the bookmark icon (which turns solid once clicked).

Once you bookmark a story, it will appear on your "Lists" page, which you can access from Medium's homepage on the bookmark icon: 

4. Highlight specific words.

In addition to recommending, sharing, and bookmarking Medium stories, you can unlock a second level of interaction by selecting a section of text with your cursor. Once you've highlighted some text, a pop-up menu will appear that gives you four options:

1. Highlight: Clicking the highlighter icon (pencil symbol) will put a green highlight around the text you've selected, which is visible to your Medium followers. By default, a story's writer will receive a notification when a section of that story is highlighted.
2. Response: Clicking the speech bubble icon will allow you to write a response to the story you're reading. The section of text you've highlighted will appear at the top of your response. (More on responses in a second!)
3. Text Shot: Clicking the Twitter icon will generate a "Text Shot," which is a tweet that automatically pulls in the text you've highlighted as a screenshot.
4. Private Note: Clicking the lock icon will allow you to send the writer of the story a private note. (Note: This functionality can be turned on and off in your account settings.)

5. Write responses.

Unlike traditional blog comments, Medium responses are treated as individual stories. That means in addition to appearing at the bottoms of the stories you respond to, the responses you write are documented on your profile page, and have the potential to take off and get highly circulated just like traditional stories.

As a newcomer to Medium, writing responses can be a great way to engage with people on the platform without having to commit to writing a full-blown story. It can also help you come up with ideas for your first story when you do decide to write it.

How to Write and Publish on Medium

6. Format text in your posts.

From the Medium homepage, you can access the Medium editor and start writing or laying out a story by clicking on your profile icon at the top-right of the Medium page, and then selecting "Write a story": 

As you'll likely discover, writing in Medium's editor is highly intuitive and — from a stylistic perspective — nearly impossible to screw up.

By highlighting text, you can unveil several basic formatting options, including bold, italics, and hyperlinking. You can also designate text as an H1 or as an H2 (using the big T or little t) ...

And you can choose between two different styles of blockquotes. Option A:

And Option B:

Of course, if you really want to get fancy, you can use Medium's drop caps function. Know those enlarged, stylized letters you sometimes see at the beginning of sentences? Those are drop caps. According to the Medium team, they're useful for "pacing, starting a new chapter, or just a little typographical delight."

Another option for creating some separation between different sections of a story in Medium is to use a part, or separator. In order to insert one, you'll first need to click that little plus icon that appears when you're on an empty line of your story.

Clicking that plus icon will open up a menu with four options. The one on the far right -- the icon with the two little lines -- is the separator.

 Here's what it looks like on the page:

7. Add images and media.

Adding images, videos, and other media (e.g., tweets) to your Medium story can be as simple as copying and pasting their URLs into Medium's editor. The editor, in most cases, can automatically recognize the media's format and render it accordingly.

Alternatively, you can click on the plus icon to open the same menu you used to insert the separator in the previous step. From there, you can upload an image from your computer, insert a URL to a video, or insert the embed code to another type of media using the corresponding icons.

Depending on the specific size of the image you upload, you'll have two different size options to choose from for displaying that image. These size options, which will appear in a pop-up menu after you insert an image, include left-aligned and center-aligned.

By default, Medium will display the formatting option that best fits the dimensions of the image you insert.

8. Share drafts and publish posts.

When you've finished your story and are happy with how everything looks, head up to the top nav where you'll find two links: "Share" and "Publish."

Clicking "Share" will generate a link to the draft of your story, which you can share with anyone — even if they don't have a Medium account. And the people you share the draft with will also have the option of leaving you notes.

Clicking the "Publish" button, meanwhile, will open a menu where you can select up to three tags for your story.

Medium will recommend some tags by default, but you can also search for tags and create new ones by simply entering text.

Once you've selected tags for your story, you can hit the "Publish" button to share your story with the world.

9. Measure your results.

In order to see how your stories (and responses) are performing, you can go to the "Stats" page using the URL medium.com/me/stats. You can also navigate to the "Stats" page via the dropdown menu at the top right of the Medium homepage (the bell icon).

When you arrive on the "Stats" page, you'll first see the aggregate number of views, reads, and recommends your stories and responses have received over the past 30 days. There's also a graph that provides day-by-day granularity. By hovering over a column on the graph, you can view metrics for the specific day to which that column corresponds.

If you keep scrolling down the page, you'll be able to view the individual stats for each of your stories. Specifically, Medium provides data on views, reads, read ratio, and recommends.

Here's a quick rundown on what those metrics mean:

1. Views: The number of people who visited a story's page.
2. Reads: An estimate of how many visitors read a story all the way through.
3. Read Ratio: The percentage of visitors that ends up reading an entire story (i.e., the difference between reads and views). According to Ev Williams, this ratio is an important factor in determining how a story gets ranked/surfaced on Medium.
4. Recommends: The number of recommends a story receives. 

The Medium App 

If you prefer consuming and interacting with content on-the-go, consider downloading the Medium app. The app features the same stories and content you'll find on desktop, with the added bonus of a mobile-first interface. 

On the app, you can surface content related to your interests. These curated lists depend on the tags, publications, or authors you follow. You can also use the app's Explore feature to find new, interesting content. Similarly to desktop, you can use the app to engage with fellow Medium readers and join conversations as they're happening. 

Remember, this was just an introductory look at how to use Medium. There are several more features and options we haven't covered, but we'll do so in future posts.

How to Use Medium: A Beginner's Guide to Writing, Publishing & Promoting on the Platform was originally posted by Local Sign Company Irvine, Ca. https://goo.gl/4NmUQV https://goo.gl/bQ1zHR http://www.pearltrees.com/anaheimsigns